It will be necessary for me to have your basic contact details so that I can log and process any work request you’ve put my way, and for me to retain files and documents relating to any enquiry you make of me. No information supplied to Gifford’s Electrical Ltd. will be used to spam you, rob you or to sell your information to any other third parties.
The most information I hold on any given client is what you give me, i.e. your name, address, telephone number and email address (if applicable), along with any data related to your electrical installation such as certificates issued and photographs I may have taken for planning the job or as before/after comparisons. This information is available to me only. Other employees, subcontractors or service providers not specifically named here do not have access to this information. No payment details are collated or stored by Gifford’s Electrical Ltd., so your credit card and bank account are quite safe from my end if you choose to appoint me to undertake your electrical work. Communications you receive from me may be written or verbal, but would only be directly related to your enquiry. I don’t send out marketing materials such as email offers, leaflets, vouchers, freebies, letters or any other unsolicited offers or materials and I only engage in passive advertising such as print advertisements in certain selected publications.
It is unlikely to anyone would find it worthwhile to hack into my company in order to obtain basic client contact details and pictures of fuse boxes, but methods are in place to keep your information safe and to keep me in line with the EU General Data Protection Regulations and the Data Protection Act. Read on if you want to know what information I gather on you, where it’s kept and how you can get it removed if wish to do so.
Gifford’s Electrical Ltd. securely holds information on external databases and company computers relating to client enquiries, purchases, planned work and work already undertaken. When I say securely, I mean I use encryption methods, security procedures and approved third-party services to transmit and store business data in a way that is secure as is reasonably practicable. While all reasonable steps will be taken to ensure the ongoing security of your information, Gifford’s Electrical Ltd. will not be responsible for any breach of security unless it is the direct result of negligence or wilful neglect. That is to say, if an unsecure company asset i.e. Laptop or table was lost or stolen and an unencrypted copy of my customer database was accessed, then yes, that’s my fault. On the other hand, if a determined third party exploits an IT. loophole within an operating system from Microsoft haven’t yet issued a patch for in order to steal my user data, well that’s not my fault.
Since July 2019, estimates, quotations and final invoicing has been handled by Quickbooks & Tradify. No client data is entered onto this database at the enquiry stage, only when a quote or estimate is authored or if an invoice is to be issued will details of name, address, contact phone number and contact email address be entered. The same employee of Gifford’s Electrical Ltd. has access to this data with employees of Quickbooks & Tradify permitted access only if there is a technical issue with a specific customer record which requires investigation. Quickbooks & Tradify is GDPR compliant and their notice of compliance can be found here & here. Quickbooks & Tradify will email you with your estimate/quotation, invoice, certificates (if applicable) and a receipt once payment is made.
Both of these external databases use security and privacy practices to ensure the data held within is safe, while access to them is via SSL encryption. If you do not have (or do not want) to supply me with an email address, these database records will still exist, however any paperwork relating to your enquiry will be sent to you via the traditional postal service or delivered by hand if I’m passing.
If you have ever made an enquiry with Gifford’s Electrical Ltd. or have appointed me to perform any work, you may:
Request what information is specifically held about you.
Request copies of data files stored about you.
Request that your information is permanently deleted.
In the case of a deletion request, any entries relating to you held on Quickbooks & Tradify will be permanently removed within 30 days along with other non-essential data such as generic email communications. The historical record held by NICEIC for work completed at your address is required to remain as proof of compliance. Data held in your customer file will also be permanently deleted with the exception of the following documents which the business would be required to retain for legal reasons:
Invoices issued: Required to be retained for accounting, VAT, auditing, and warranty purposes.
Electrical certificates/reports issued: Required to be retained as legal proof of work performed at a given property.
Building Regulation (Part-P) notifications: Required to be retained as legal proof of compliance for work performed at a given domestic property.
Written correspondence, if any, which I would be required to retain for the record such as signed contracts, reports, discussions or agreements or other important/official communications.
In short, if I’ve done work for you then I can’t entirely pretend you never existed.
Gifford’s Electrical Ltd. will never:
Sell or release any of your information to any third parties without your explicit consent.
Send you any unsolicited marketing requests or calls.
There is a certain amount of basic visitor tracking on this website which allows me to see the following:
Visitor IP addresses and country of origin.
Individual page hit counts.
Search key phrases and keywords used on the site search tool.
Referring websites and search terms.
Time of day/day of week and bandwidth traffic statistics.
Google’s use of the DoubleClick cookie enables it and its partners to serve ads to you based on your visit to this website and/or other sites on the internet
Gifford’s Electrical Ltd. has a presence on social media platforms such as YouTube, Twitter, Instagram and Facebook. I do not engage in any paid advertising, promotion, data collection or tracking via any social media platform, and I only use them in their simplest form as a way to keep engaged with peers, clients, potential clients and the public.* I may post pictures of horrors I find, work I’m proud of or just things that are ‘interesting’ on these platforms or on this website as part of an article such as a blog, but I won’t give out identifying information for any given client. If you don’t want me to take any photos or author any posts for any given site, then please let me know. Retweets or reposts don’t necessarily indicate endorsement. If you post a public request on social media for an electrician or for electrical advice, then I reserve the right to respond directly and offer my services. I may also offer my opinion or comment on any public post whether electrically related or not. You may of course block me from your timeline, and I may do the same to you, but that’s just how social media works and is nothing to do with data protection.
If you have booked my services through any third-party platform, trade or supplier, they are also responsible for your data independently of my own internal procedures.
Gifford’s Electrical Ltd. reserves the right to update or amend this policy at any time and without notice. If there’s something here that raises an eyebrow, then check back to ensure it hasn’t changed before booking work or ask me about it directly so that I can confirm how it may affect you.